Office Manager / Bookkeeper

Job Category: Accounting Team
Job Type: Full Time Part Time
Job Location: Anywhere

General Summary

The Office Manager/Bookkeeper is responsible for handling all tasks required to keep the back office operating efficiently

Essential Duties And Responsibilities

  • Triage and respond to emails used to manage operation tasks (accounts payable/receivable, quality assurance, etc)
  • Daily reconciliation of all bank account using QuickBooks Desktop
  • Prepare all client weekly and monthly invoices
  • Communicate with clients to ensure accounts are paid in full and on-time
  • Pay bills using best cash flow optimization procedures
  • Work with various third-party vendors to resolve any issues (insurance, payroll, etc)
  • Conduct weekly finance review meetings to ensure expenses are within budget
  • Interact with internal teams to ensure updated information regarding order status is provided consistently

Additional Duties And Responsibilities

  • Work with internal departments to prepare meeting agenda notes
  • Document and assign meeting items requiring attention to appropriate team members
  • Act as a liaison between support team and clients to ensure quality service delivery
  • Procure products from client approved quotes
  • Identify ways to increase profitability through reduced spending
  • Improve customer service, perception, and satisfaction
  • Fast and accurate turnaround of requests
  • Ability to work in a team and communicate effectively
  • Update documentation related to processes and procedures

Desired Skills And Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Experience with QuickBooks and Microsoft Office Applications
  • Interpersonal skills such as telephony skills, communication skills, active listening, and customer care
  • Ability to multi-task and adapt to changes quickly
  • Self-motivation with the ability to work in a fast-moving environment

About The Company

GeeksHD is a Managed Service Provider for or to businesses that are looking to increase efficiency and profitability. We expect our employees to abide by our 5 core values, which we consider our Company Culture Cornerstones. They are:

  • Be a person of good character
  • Deliver a “Wow” experience to all clients
  • Pursue personal and professional growth
  • Create a fun environment
  • 100% Teamwork, Always

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